Executive Assistant (f/h/x)
Executive Assistant (f/h/x) – Position ACS level C
Presentation of the Museum
Through exhibitions combining Art and History, the Jewish Museum of Belgium invites the public to discover the diversity of Jewish cultures, past and present. Located in the heart of Europe’s capital, our mission is to preserve Belgium’s Jewish heritage and perpetuate its collective memory. Thanks to a bold cultural program enriched by universal themes, the museum plays an essential role as an intercultural mediator, promoting the values of openness and inclusiveness. Its educational work with school audiences, promoting intercultural and interreligious dialogue, earned it the Democracy and Human Rights Prize from the Parliament of the Wallonia-Brussels Federation in 2020.
Purpose of the position
The role of the Executive Assistant at the Jewish Museum of Belgium is to proactively support our President and our Director in managing their day-to-day activities, ensuring smooth coordination and rigorous monitoring of internal operations. As a central point of liaison, this position is essential for ensuring administrative efficiency, facilitating event coordination, managing supplier relations and overseeing the practical aspects of museum maintenance and security. This position requires exceptional organizational skills, initiative, versatility and a constant attention to quality and detail.
Duties and responsibilities
- Calendar management
Proactive and efficient management of daily calendar, meeting schedules and agenda for the Museum’s President and Director.
2. Administrative support
- Receiving, screening and dispatching of incoming mail (paper and digital)
- Drafting and editing outgoing mail (paper and digital) to officials, business relations and thank yous for donations to the Museum.
- Maintaining comprehensive and accurate records and files (paper and digital)
- Supporting the Accounts Receivable with invoicing.
- Establishing tax documents in relation to sponsors donations.
- Supporting the Director with follow-up of subsidies applications and related documents.
- Human Resources: follow-up with the external payroll services and Actiris.
3. Office supplies and contractors
- Researching and ordering supplies for day-to-day operations and maintenance of the Museum
- Call for tenders and obtain offers from prospective suppliers of goods and services
4. Logistic and administrative support to the Exhibitions Department and during Events at the Museum
- Researching and contacting caterers and suppliers of goods and services with respect to best practice and competitive rates.
- Sending out of invitations; managing and maintaining recipients lists, follow-up of rsvp’s
5. Building and Museum’s premises
- Follow-up with cleaning staff and service companies
- Follow-up with security services
6. Support for the Executive Committee and Board of Directors
- Maintaining General Assembly calendars – Taking minutes during Executive Committee meetings
- Sending out calls for meetings of the General Assembly
Skills and qualifications
Qualifications and experience:
- At least 5 years of related experience in a similar field (preferably in the cultural or museum sector)
- Excellent knowledge both written and verbal of French and Dutch; English is considered an asset
Know-how
- Communication skills at all levels: company executives, colleagues and external contacts and public
- Excellent knowledge and practice of all computing tools and devices. (Excel, Powerpoint, Word)
Personal skills
- Flexibility, multitasking, prioritizing and organizational skills
- Excellent relational skills, proactivity and problem-solving skills
Pre-requisites:
- ACS work contract, C category (Full Secondary School Cycle)
- Indefinite duration contract (CDI)
- Full-time 38h/week
How to apply:
Please send your cv and cover letter to the attention of Barbara Cuglietta, Director of the Jewish Museum of Belgium at b.cuglietta@mjb-jmb.org and to Philippe Blondin, President of the Jewish Museum of Belgium at philippe.blondin@outlook.com before or at the latest on November 30, 2024.
Junior Curator of Collections
Junior Curator of Collections – 3-year fixed-term contract (full-time)
The Museum
Through exhibitions blending Art and History, the Jewish Museum of Belgium invites the public to explore the diversity of Jewish cultures, both past and present. Located in the heart of the European capital, our mission is to preserve Belgium’s Jewish heritage in order to perpetuate its collective memory. Thanks to a bold cultural program enriched by universal themes, the museum serves as a vital intercultural mediator, promoting the values of openness and inclusivity. Its educational work with school audiences, advocating for intercultural and interreligious dialogue, earned it the Democracy and Human Rights Award from the Parliament of the Wallonia-Brussels Federation in 2020.
A new Jewish Museum of Belgium will open in early 2028. The new permanent exhibition, spanning five floors, will be organized in a chronological-thematic format, with a special focus on artistic creations and the cultural heritage preserved by the museum. Visitors will begin their journey on the 5th floor (belvedere) and travel through several centuries of Jewish history in Belgium. Through three central questions—Who are the Jews of Belgium? Who were they? What will they become? —the exhibition will explore themes of diversity and inclusion, which will form the core of its narrative.
Position Description: Junior Curator of Collections
The Jewish Museum of Belgium (JMB) is currently seeking a Junior Curator of Collections to work closely with the museum team on the design and implementation of the new permanent exhibition. Reporting to the Head of Collections and Archives, and working closely with the Director of Exhibitions, the Junior Curator of Collections will be responsible for:
I. Exhibition Development
– Contributing to the design of the new permanent exhibition, from object selection to narrative development, in collaboration with the museum team.
– Identifying gaps in the museum’s collection and arranging loans where necessary.
– Co-supervising the collation and cataloguing of the museum’s collections (8,500 items).
II. Collections Management
– Ensuring the proper conservation of the collections according to current best practices.
– Expanding the online dissemination of collections by entering new items into the Collective Access management software.
– Documenting objects and enriching existing records through scientific research (provenance research, historical research, stylistic identification, etc.).
– Assisting in the development of an emergency plan and a risk management plan.
– Performing administrative tasks related to collections management, including processing loan forms, managing acquisition files, and conducting database searches.
Desired Profile
Skills and Experience:
– A university degree in history or art history, preferably with a focus on Jewish studies.
– Fluency in French and English, with Dutch considered an asset.
– Strong knowledge of Hebrew and/or Yiddish.
– Familiarity with the museum sector and an active interest in it.
– At least 3 years of experience in collections management.
Qualities:
– Excellent organizational skills, attention to detail, motivation, proactivity, and the ability to work well within a team.
Contract Details:
– Contract Type: Fixed-term (3 years)
– Duration: January 6, 2025 – December 31, 2027
– Application Deadline: November 30, 2024
– Interviews: Early December 2024
– Start Date: January 6, 2025
Please send a cover letter and detailed CV to Barbara Cuglietta : b.cuglietta@mjb-jmb.org
Volunteers – Reception of the museum
Job description
The volunteers at the reception desk receive visitors, answer the telephone and pass on communications to staff members. They are responsible for selling tickets and giving brief presentations of current exhibitions.
Profile
We are looking for people who are dynamic, punctual and well mannered, who speak one of the national languages very well and are fluent in the other language, with a good knowledge of English. An interest in art and history is an asset.
Please contact Ethy Saul by email: ethy@mjb-jmb.org or by phone: 02 649 50 14 on Tuesday or Thursday afternoon.
