The Jewish Museum of Belgium is looking for a full-time administrative assistant on permanent contract.
Two main missions
- Working in close collaboration with the MJB’s management and the Executive Secretary, with whom you will work daily, you will help in the supervision and coordination of the day-to-day activites of the institution in order to guarantee and optimize its operations. You will significantly contribute to improve the structure of the website, and ensure the smooth running and monitoring of the museum’s various structural activities, i.e. its administration, IT operations and progress on the New Museum project.
- In view of the upcoming closure for major renovation works at the MJB (from September 2024 to September 2027), you will assist the Collections and Exhibitions Department in the day-to-day organization of the “New Museum” project, and contribute to its smooth running by providing assistance, coordination and organization.
Tasks
- Ensure the day-to-day and prospective administrative follow-up of the MJB, including but not limited to:
- Updating the administrative calendar with deadlines (e.g. for activity reports and programs, recurring events, etc.).
- Updating the schedule for scenography, team and activity meetings.
- Monitoring public subsidy deadlines and procedures.
- Drafting of the MJB’s operational and strategic program (over two years).
- Assist the President and Director in the day-to-day management of the non-profit organization.
- Ensure follow-up of scenographic meetings for the New Museum, draft the minutes of meetings, coordinate the drafting of the museographic document, ensure interdepartmental communication.
- Ensure horizontal circulation of information within the team.
Profile
- Hold a bachelor’s degree (ACS position).
- Meet ACS contract requirements: https://www.actiris.brussels/fr/citoyens/contrat-acs/
Qualifications required
- Highly rigorous organizational skills
- Ability to work as part of a team, coordinating contacts and service providers
- Organizational and planning skills
- Good knowledge of IT and administrative tools
- Good interpersonal skills, thoroughness, ability to listen, problem solver, proactive and solution focused, customer and public oriented.
- Ability to communicate in FR, NL and EN
Experience
A minimum of three years’ similar experience in a cultural institution would be an asset.
Send your CV and covering letter for the attention of Barbara Cuglietta, Director, and Philippe Blondin, President, to a.fernandez@mjb-jmb.org before June 15, 2024.
